Project Specialist II - Construction

PRIMARY RESPONSIBILITIES

•        Manages and administers specific functions exclusive to the department.  Coordinates various projects, special assignments and support activities as assigned.

•        Assists in developing and administering programs, procedures, goals and objectives. Develops methods to improve workflow and processes.

•        Participates in the preparation of budgets and financial plans.  Monitors budget and various reports to ensure accuracy.  Collects and analyzes budget and personnel data.

•        Conducts studies, analyzes responses and presents findings as assigned.

•        Prepares, processes, and maintains documents relating to department personnel.

•        Assists in maintaining of various computer systems.

•        Prints and distributes departmental reports. 

•        Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

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CHALLENGES

•        Organizing and analyzing data from numerous and diverse sources.

•        Monitoring departmental expenditure patterns to ensure they stay within the budget parameters.

EDUCATION/EXPERIENCE REQUIREMENTS

•        Bachelor’s Degree.  Five (5) or more years of applicable experience, or a combination of education and experience related to this position.

•        Strong verbal and written communication skills.

•        Strong Microsoft Office (Word, Power Point, Excel) skills.

PHYSICAL REQUIREMENTS

•        Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.

•       Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

•        Detailed knowledge of office and administrative management policies and procedures.

•        Detailed knowledge of report preparation methods.

•        Working knowledge of the principles and practices of project scheduling and management.

•        General knowledge of principles and methods of budget management.

•        Strong computer skills, including Excel, Word, Access, and PowerPoint.

•        Good verbal and written communicate skills.

•        Good research and analytical skills.

•        Good project management skills.

•        Good organizational and attention to detail skills.

•        Ability to prepare and maintain accurate logs, records, and reports.

•        Ability to be a critical and independent thinker.

•        Ability to take large amounts of raw data and synthesize in meaningful reports.

•        Ability to maintain effective working relationships with staff at all levels of the organization.

•        Ability to maintain confidentiality.

•        Ability to represent the office with the highest level of professionalism.

WORKING CONDITIONS

•        General office environment.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

•        Personal computer and related software (Microsoft Word, Power Point, Excel).

Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.

Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.

Applicants, if hired,must comply with CTA's residency ordinance.

CTA IS AN EQUAL OPPORTUNITY EMPLOYER

No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.

During the hiring process, CTA's Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.

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